Clean Up Outlook Email Deleted Items
Housecleaning isn’t always fun, but most people feel much better after it is done. An often overlooked Microsoft Outlook email clean up task for Microsoft Outlook is emptying the Deleted Items folder. Most people probably don’t need to hang onto messages or junk mail that they deleted back in 2004 for instance. To clean up the Outlook Deleted Items folder: click on “Tools” on the Menu Bar at the top of the screen, a list of options will appear, select “Empty Deleted Items Folder” from the list, a Dialog Box will pop up asking you to confirm the action, click Yes.
An even easier way to clean out Outlook deleted items is to find the Deleted Items folder in the list of mail folders, right-click on the Deleted Items folder and then select Empty “Deleted Items” Folder. The exact wording and menus may differ slightly depending on the version of Outlook you are using (Outlook 2000, XP/2002, 2003 or 2007).
Outlook Email Sent Items Clean Up
Another good housekeeping tip with Microsoft Outlook is to clean up unnecessary email from the Sent Items folder. Normally, Outlook is configured to save a copy of every email you send in the Sent Items folder. These saved messages also include copies of any attachments that were sent with the original message. Cleaning this folder up a few times a year can potentially remove a lot of unneeded data, especially if you have a lot of large attachments saved with your messages. A good method is to sort the folder by “Date” and then start at the oldest item and work your way forward. You can also sort the folder by “From” and by “Size” to help in the cleanup process.
With Microsoft Outlook (and a number of other email programs) there are some limitations with how much data can be handled effectively. Too much data can result in slower performance, longer search times to find messages, or even program instability. Plus larger email data files take longer to back up. Many of these same email clean up tips will apply to email programs other than Microsoft Outlook such as Outlook Express, Windows Mail (Vista) and even web-based email such as Yahoo mail, AOL mail, MSN mail, Hotmail and Google mail.